Auckland, New Zealand
Do I require a visa?
If you are not a New Zealand or Australian citizen, you may need to apply for a visa or a New Zealand Electronic Travel Authority (NZeTA) to enter New Zealand. Please click here for more information.
Tap water in Auckland is fresh and safe to drink.
Currency & Banking
New Zealand’s unit of currency is the New Zealand dollar (NZ$). Coins have values of 10, 20 and 50 cents and $1 and $2. Notes have values of $5, $10, $20, $50 and $100.
There is no restriction on the amount of foreign currency that can be brought in or taken out of New Zealand. However, every person who carries more than NZ$10,000 in cash in or out of New Zealand is required to complete a Border Cash Report.
Foreign currency can easily be exchanged at banks, New Zealand Post shops, some hotels and Bureau de Change kiosks, which are found at international airports and most city centres. All major credit cards can be used in New Zealand. Travellers Cheques are accepted at hotels, banks and some stores.
Banks should be able to tell you what the current exchange rate is with the New Zealand dollar. The Reserve Bank of New Zealand provides a monthly online summary of the New Zealand Dollar’s average value against the US Dollar, the Pound, the Australian Dollar, the Yen and the Euro.
View current foreign exchange rates.
The Symposium Venue
Where is the Symposium venue?
38APS is being held at Grand Millennium Auckland.
Address: 71 Mayoral Drive, Cnr Vincent Street, Auckland 1010, New Zealand
Phone: +64 9 366 3000
What are the methods of travel available to Grand Millennium Auckland?
Taxis, UBERS, buses, trains and hire cars are all great methods of transportation to Grand Millennium Auckland. Please visit our ‘Getting There’ page for extensive details on each method of transport.
Get an AT HOP to help you get around:
An AT HOP card is a reusable prepay smart card for travel on trains, ferries and buses around Auckland. Top up your card before travel and tag on and off an AT service to pay for your fare.
Follow this link to get your AT HOP online.
During the Symposium
What is the dress code for the Symposium?
The dress code throughout the day is smart casual. The dress code for the Welcome Reception and Symposium Dinner is also Smart Casual.
Where do I register when I arrive at the Symposium?
The registration desk will be clearly marked. More information on the location of the desk will be confirmed closer to the event. Please direct any questions you may have regarding registration, session attendance or other elements of the symposium to Leishman Associates staff at this desk.
How do I gain entry into the Symposium sessions?
Delegates and exhibitors will be provided with an individual name badge, which will give you access to all sessions and social events that you have registered to attend. This must be worn at all times within the symposium venue.
Will there be an electronic handbook and an App for the Symposium?
An electronic copy of the handbook will be available for download from the website and emailed to you closer to the symposium date. There will not be a printed copy available. An Event App will be available to download for iOS and Android through the App Stores.
Delegates have access to complimentary WIFI for the duration of the symposium. Please see the Leishman Associates staff at the registration desk to obtain the password.
How will I know if there have been any changes to the program?
In the lead-up to the symposium, small updates will be made to the program. See the latest version on the website and in the symposium App. Any changes to the symposium program during the symposium will be announced during housekeeping notices each morning. You may also check with Leishman Associates staff at the registration desk.
Can I photograph or record the Symposium sessions?
Delegates are not permitted to use any type of camera or recording device at any of the sessions unless written permission has been obtained from the relevant speaker. If you have any issues with being photographed, please notify the photographer or Leishman Associates staff.
Is there security at the Symposium?
The members of the Symposium Organising Committee and Leishman Associates accept no liability for personal accident of loss or damage suffered by any participant, accompanying person, invited observer or any other person by whatever means. Nor do we accept liability for any equipment or software brought to the symposium by delegates, speakers, sponsors or any other party. Please protect your personal property. Do not leave laptops, cameras, and other valuable items unsecured. Be conscious of individuals who appear out of place and do not wear a symposium name badge. Advise Leishman Associates staff if this does not occur.
What is the Anti-Harassment Policy?
The RACI will not tolerate harassment of symposium participants in any form. Symposium participants violating the RACI Anti-Harassment Policy may be sanctioned or expelled from the symposium without a refund at the discretion of the symposium organisers.
If you experience any of the behaviour described and/or you feel uncomfortable or unsafe during 38APS, please contact Associate Professor Georgina Such. The symposium organisers will take appropriate action as soon as possible.
Registration & Social Functions
What is included in my registration?
Full Registration includes attendance at all sessions during the program. Full Registration also includes name badge, lunch, morning and afternoon refreshments and entry to the Welcome Reception and Poster Session. A ticket to the Symposium Dinner can be purchased for an additional cost.
Day Registration includes attendance at sessions on the nominated day of attendance, name badge, lunch, morning and afternoon refreshments on the day of attendance and a ticket to the poster session if you are registered on that day. Day Registration does not include tickets to the Welcome Reception or Symposium Dinner. Tickets to the social functions must be purchased separately at an additional cost.
I have special dietary requirements – what do I do?
You must advise the Symposium Managers of any special dietary requirements when you register for the symposium. Caterers at each function will be informed of these. During the day there will be a buffet table offering food suitable for dietary requirements. If you are unsure, please don’t hesitate to ask staff at the registration desk.
IMPORTANT– If your dietary request relates to a life threatening allergy, please ensure that you advise the organisers as soon as possible.
How do I know if I’m registered for a social function?
After registering for the symposium you would have been emailed a Registration Confirmation which lists all social functions for which you are registered. If you require another copy please email Sharon Lim. Tickets to the Welcome Reception are included in each Full Registration however booking a ticket is essential. Tickets to the Symposium Dinner aren’t included in any registration. Additional tickets for social functions can be purchased in advance through the online form and at the registration desk (subject to availability).
When and where are the social functions?
Can I bring a partner along to the social functions?
Yes, you most certainly can – additional tickets can be booked when you registered online, or through the Leishman Associates office. Please email your request to Sharon Lim if you have already registered. During the symposium, bookings can be made at the registration desk, subject to availability.
Speaker, Chairperson or Poster Presenter
I am a poster presenter, what should I do?
All authors are asked to be alongside their poster during their poster session. The Poster Session is marketed as an opportunity for delegates to approach the author of the poster and ask questions or discuss any element of the information displayed.
Posters must be no larger than A0 (1189mm high x 841mm wide) portrait. We encourage presenters to provide their own Velcro ‘hooks’ to display the posters. Presenters must bring their poster with them to the symposium and advise Leishman Associates staff at the registration desk when they arrive.
I am a speaker, what should I do?
Please bring your PowerPoint presentation with you when you register. All speakers should present themselves to the Speakers Preparation Room, at least four hours prior to their scheduled presentation time, to upload their presentation. Speakers are also requested to assemble in their session room 5 minutes before the commencement of the session if possible, to meet with their session chair and to familiarise themselves with the room and the audio visual equipment. A technician will be present in the room at all times. There will be facility to test and modify your presentation if required within the Speakers Preparation Room.
I am a Chairperson, what should I do?
Chairpersons will receive an email prior to the symposium, reminding them of their responsibilities. If you are a chairperson and do not receive this, or have additional questions, please contact Sharon Lim at Leishman Associates (03 6234 7844).
How do I book my accommodation?
You can book your accommodation through the online registration form or by emailing Sharon Lim to obtain an auto-login token to book your accommodation after you have registered. You will be asked to provide your check-in and check-out date as well as your credit card details to secure the booking. A fee equivalent to the first night of your stay will be taken at 30 days prior to your check-in by the hotel. The remaining sum will be due upon your arrival at the hotel. Delegates are encouraged to book in advance as availability closer to the symposium date is not guaranteed.
How do I pay for my accommodation?
When you book your accommodation your credit card details will be transferred to the hotel you have selected. Your credit card will not be charged on the day of making your booking, please see the hotel terms and conditions when booking your room.
I would like to change or cancel my accommodation booking?
Please email Sharon Lim to cancel or change your accommodation prior to the symposium (at least 30 days prior to your arrival date to avoid additional fees). If you need to cancel your accommodation booking within 30 days of your arrival date a cancellation fee incur equal to the total number of room nights cancelled at the accommodation rate quote. Therefore, no accommodation refund can be guaranteed within 30 business days of the symposium.
If you alter your accommodation booking after you have checked in, please deal directly with the hotel. If you arrive 24 hours later than your indicated arrival day, charges will apply.
Cancellation and Disclaimer
I need to cancel my registration, what do I do?
Cancellations must be received in writing – mail, email – to Leishman Associates. Cancellations will not be deemed to be received until you have written confirmation from Leishman Associates. If you have not received acknowledgement within two business days, please contact Leishman Associates on (03) 6234 7844.
See our Terms and Conditions for full details.
All intellectual property rights of the event, and all materials distributed at or in connection with the event is owned by the Host, Leishman Associates, Sponsors, &/or Speakers presenting at the event. Participants may not use, reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the conference, content, or in any materials distributed at or in connection with the Conference for any reason without the prior written permission from the Host.
No part of the event may be recorded, reproduced or transmitted in any form or by any means, electronically or mechanically, including but not limited to video or audio recording, photography, photocopying or any other information storage or retrieval system known now or in the future, without the explicit written permission of the Host.
38APS reserves the right to amend or alter any advertised details relating to dates, program and speakers if necessary, without notice, as a result of circumstances beyond their control. All attempts have been made to keep any changes to an absolute minimum.